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Feb 15, 2010

Policy Change: Non-Presented Papers

The SPS Board of Governors approved a revision to SPS Policy 7.13 Technical Meeting No-Show. The new policy provides that papers that have been accepted by a SPS conference but are not presented will not to be included in the proceedings published on IEEE Xplore.

The specific policy can be found in the Governance section of the IEEE Signal Processing Society website.

It is very important that the information for authors clearly states the policy. We recommend using a statement such as “Accepted papers that are not presented at [conference name] will not be published in IEEEXplore®.” Please note that if the author does not withdraw their paper before the proceedings are published the copyright remains with IEEE whether or not they present at the Conference. This is because the proceedings given to attendees they are considered an IEEE Publication.

The Proceedings should be received by IEEE Conference Publications Program within 30 days of the last day of the conference. On the “Packing List” for the proceedings indicate which papers were not presented and therefore should be excluded from IEEEXplore. Do not delete the papers from the files sent to IEEE-CPP.

If you have authors who provided the Technical Program Chairs with an acceptable excuse for not presenting their paper and you wish to allow the paper to appear on IEEEXplore, you need only notify IEEE-CPP. They will change of status and will publish the paper on IEEEXplore. This can be done at any time after the conference and should not delay the timely submission of files to IEEE-CPP.

If you would like more information on this policy please contact Lisa Schwarzbek, Manager of Conference Services at