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Conferences Organizers Newsletter

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Apr 15, 2011

The current Conference Organizers Handbook was published in 2009. Since then several policies, procedures, and services have changed. Also, to make it easier to find the information you may need we have redesigned the handbook. The 80-page document will be replaced with a collection of 1 – 5 page guideline documents and worksheets on particular subjects.

Feb 26, 2011

Going into a conference, both you as the conference organizer and the attendees have pre-conceived notions of how the conference will go and what you will get out of it. After the conference, it's important to follow-up with attendees to find out if it met or exceeded the attendees’ expectations. Surveys teach us what if anything should be done differently in the future.

Feb 25, 2011

IEEE has for some time offered, free of charge to conference organizers, a convenient publishing tool called PDF eXpress. Recently IEEE introduced PDF eXpress PLUS.

Feb 22, 2011

The IEEE Policy 10.1.5 requires SPS to define, among other things, how SPS will be directly and substantially involved in the technical program. To comply with this policy we developed a Technical Co-Sponsorship (TCS) application form.

Jan 14, 2011

Recently it was brought to our attention that our conferences are not following generally accepted accounting conventions. The audit of some of our major conferences has revealed some bad practices that put the Society and you, the conference organizers, at risk.

To minimize the risks, effective 1 January, 2011, the following procedural changes will apply to all conferences and workshops that take place after 31 May 2011.

Dec 15, 2010

Thank you and congratulations to the Conference Organizers of 2010! Because of your hard work and dedication SPS had another year of exemplary conferences. Below are a few of the many highlights from 2010 Conference activity.

Dec 15, 2010

I get calls and e-mails almost every day from sales people representing companies that provide products or services to meeting planners. They try to sell the Society everything from imprinted pens to pop-up exhibit booths. Once in a while they have a product or service that catches my attention. For example, technology that improves efficiency, impacts conference publicity, and builds community engagement.

Dec 15, 2010

The IEEE Signal Processing Society website has been redesigned. The new design includes a “Conference Home” page that features SPS sponsored and co-sponsored conferences. We encourage all SPS conferences to submit ads for placement on the site.

Dec 15, 2010

In the last C O Newsletter article “Risk and Crisis Management – Part 1: Preparing for the Unexpected”, I mentioned the government-issued “Traveler’s Advisory Notices” from the U.S. State Department, the British Foreign and Commonwealth Office (FCO), and many other national governments. The websites for these agencies should be read regularly before a conference. Another important organization to monitor is the World Health Organization (WHO). WHO may issue a traveler’s advisory in the case an outbreak of disease.

Dec 15, 2010

Looking ahead, there are many exciting opportunities coming our way. One opportunity that will have a significant impact on SPS is the introduction of the IEEE Conference Exchange (ICX) platform developed by IEEE Conference Services.

Oct 18, 2010

There are many organizations that provide support for IEEE Signal Process Society conferences. Some organizations provide staff support; some provide grants; and some donate meeting space; sometimes an organization will donate the food for a snack break. Almost every conference has at least one organization that helps to make it a success. The question is: “How should the conference recognize these organizations in its information and materials? Do you call them a “Sponsor” or a “Supporter”?

Oct 18, 2010

Conference Organizers have no greater responsibility than the safety and well-being of the delegates attending the conference. It is the responsibility of every Conference Organizer to minimize risks and prepare for the unexpected.

Oct 14, 2010

Congratulations and thank to Dr. Wan Chi Sui and the Organizing Committee on doing a superb job planning and managing ICIP 2010. We know how much goes into these conferences, starting with the tutorials and proceeding through the banquet to the very last presentation.

Oct 14, 2010

Meetings and Workshops of Sister Organizations at Conferences

Oct 14, 2010

Requirement for Original Material and Sanctions for Plagiarism and for Duplicate Submission of Technical Meeting Manuscripts

Authors are required to submit material that is original and that has not been published, or submitted for consideration, elsewhere.


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